Vendor Info
The Sunshine Music Festival is delighted to offer space for vendors and artisans, focusing on ethically and sustainably made goods. Acceptance of your application will be determined based on the nature and quality of your products, with a strong preference for home-made items.
Please read through our vendor information and guidelines, and complete the application form below. Our Vendor Coordinator will get back to you as soon as possible with a decision. A waitlist will be kept for last minute cancellations. If you have any questions, get in touch.
2026 Applications
Craft vendors : applications close September 1st
Food vendors : applications close August 18th
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Booth fees
- $150 handmade crafts & registered NPOs
- $225 imported crafts
- $300 food booths
- $250 dessert & drink booths
- Information booths please email vendors@sunshinemusicfest.ca for more details
- Please note : all booth rates are subject to GST
Complimentary passes
Booth prices include festival passes
- Craft booths get 2 passes per day (4 in total).
- Food booths get 4 passes per day (8 in total).
- Dessert/Drink booths get 3 passes per day (6 in total)
- Up to four extra day passes can be purchased at a discount @ 30$/day
- Extra passes must be requested and paid by September 3rd.
- Passes are collected at the Vendor Gate on Saturday morning
Vendor Guidelines
Please review our guidelines before applying!
- NO DOGS ON SITE: This will be firmly enforced.
- Booth frontage: Booth frontage is 15’.
Additional frontage is available at a cost of
$50/5 foot increments, max of 10 extra feet. - Extra booth frontage must be requested in your application. We have limited space, late request approval will depend on available space.
- No drums anywhere after 11 PM, and acoustic music only until midnight. Security will give gentle reminders.
- No alcohol or drugs on site at this family-friendly event.
- To ensure a safe and family-friendly environment, vendors may not sell or display any items designed or reasonably capable of causing bodily harm. This includes, but is not limited to: blades, firearms, replica weapons, martial arts weapons, or any similar items. If there is any uncertainty about whether an item is permitted, please contact the vendor coordinator.
Non-compliance will result in removal from the festival.
Deposits & deadlines
- A 50% non-refundable deposit is required after your application has been approved to secure your spot.
- Full payment is required by August 15th.
- Payments can be made via e-transfer, or a mailed cheque/cash. Details on how to pay will be sent to you in an email after you apply.
- Refunds are available until August 1st on the refundable portion of your booth fee.
- NEW : Food vendor applications close on August 18th, 2025, to allow processing time in accordance with VCH event requirements.
- Temporary Food Service applications or permits must be completed and submitted to Vendor Coordinator by August 18th.
Camping
- Camping space is limited, and is on a first come first serve basis. Apply early!
- Camping is either behind your booth (limited spaces available), or in the designated tent area.
- Note: Generators are not permitted during or outside festival hours. No Exceptions.
Setting up & Takedown
- The festival does not supply tents or tables, vendors are responsible for bringing their own set-ups.
- Our Vendor Coordinator is on-site to assist with setup on Friday and throughout the festival.
- Booth locations will be posted at the main gate, and emailed the day before set-up opens.
- Setup begins Friday at 11am, and continues till Saturday 11 AM.
- All setup must be complete by Saturday at 11 AM.
- For safety reasons, no vehicles can enter or leave the site after 10:30 AM on Saturday until the close of the festival.
- Takedown must be completed by 12pm on Monday, the park will be locked after this time.
Zero Waste Festival
Let’s work together at achieving a zero waste festival!
We ask that you keep our goal of a zero-waste festival in your mind and heart while planning. Please eliminate all waste from your booth, and make sure you aim to leave the park just as you found it. When you are registered, we will provide you with a comprehensive guide on our policy, and how your can meet our shared goal.
Artisan & Craft Vendors
Priority preference will be for hand-made goods or sustainable, ethically sourced goods
Artisans will be selected based on the quality of their products, with an eye to providing a diversity of handmade, original selections to patrons. Vendors who meet the criteria will be selected on a first-come, first-served basis.
Are your children interested in setting up a small table to sell handmade goods? Inquire with our vendor coordinator for more details!
Food Vendors
Priority Preference will be for Quality, handmade food options
Selection criteria
- Food vendors will be selected based on the quality of their products, with an eye to providing a diversity of handmade food options to patrons.
- Vendors who meet the criteria will be selected on a first come, first served basis, with a maximum of 12 vendors
Permits & licences
- All vendors are responsible for obtaining permits, inspections, insurance, licences and any other requirements to legally operate a mobile food vendor business.
- NEW As per VCH regulations, a Temporary Food Service application form must be filled out and sent to the vendor coordinator by August 18th, 2025, late applications run the risk of not being able to attend the event
- All food booths are required by the fire marshal to have fire extinguishers.
Electrical hookups
- Food booths include a 15 AMP electrical hookup.
- Vendors must bring their own extension cords.
- No heavy electrical appliances, please; propane is best.
- No generators, no exceptions
- Note that electricity is only available to food booths
Make a zero-waste plan!
- We do our best to supply dishes to meet everyone’s needs. This includes plates (entree and side), bowls (large and small), utensils, cups (mason jars), and mugs (various sizes 8oz-16oz). Please let the vendor coordinator know as early as possible if you have unique or specific needs.
- Our trusty Dish Tent volunteers keep busy cleaning and sanitizing the dishes as they come in.
- An excellent recycling and composting station takes care of any leftovers.
- *Note: Any compostable or biodegradable items must have the BPI Compostable logo, otherwise their use will not be permitted
- NO garbage bins in front of booths, recycling bins are ok.
- NO bottled water to be sold. We provide drinking water.
- NO pre-packed mass-produced snacks to be sold. Examples include chips, cheesies, etc.
- All serve-ware and any packaging supplied by vendors must fall within zero waste guidelines
